Paid Time Off: Time & Attendance

What is Time and Attendance?

• An electronic payroll system that allows the input of time worked as well as any Paid Time Off (PTO) hours.
• A system that electronically transmits all recorded time to Corporate Payroll.
• Allows online approval of time reports by managers.
• A system that permits employees to check PTO balances and hours worked either online or by phone.

Purpose

To automate collection of hours you work.

How it Works

Non-exempt Employees:

Each day you will "swipe" your ID card through a badge reader as you arrive at work and when you leave. It is important that you swipe in and out each day. Your hours will automatically be collected and sent to payroll, along with the appropriate pay rate and premiums.

If you are offsite and unable to swipe your card you will be able to phone in your hours or log into the Time and Attendance Website with prior agreement from your supervisor.

Exempt Employees:

Exempt employees are responsible for:

• Entering PTO in API when time off is taken.
• Remaining available and responsive during scheduled work hours.
• Communicating delays, absences, or schedule changes to leadership.

Supervisors will continue to use operational tools (e.g., scheduling systems, communication platforms, task/activity reports) to monitor availability and performance. Clock‑in status is no longer used as an indicator of presence or productivity.

If an exempt employee is working offsite, no badge‑in action is required; only PTO entry is needed when applicable.