Payout of Accrued Time Policy (University)

Policy Statement

Upon resignation, layoff or retirement, Duke will pay out 100 percent of all accrued and unused vacation and discretionary holidays.

**Note: This policy does not apply to Postdoctoral Associates. Please refer to the Office of Postdoctoral Services for details about payout policies for Postdoctoral Associates. 

Policy Details

University staff receive the following accrued and unused paid time based on the stated guidelines:

Leave actionVacationSick LeaveDiscretionary HolidaysComments
Resignation100% if service is greater than 90 daysNone100% of Accrued and UnusedPaid in a lump sum at the current rate of pay
Retirement: Hourly-Paid Staff100%None100% of Accrued and UnusedStaff member is paid in a lump sum at the current rate of pay
Retirement: Monthly-Salaried Staff100%None100% of Accrued and UnusedStaff member is paid in a lump sum at the current rate of pay
Layoff100%None100% of Accrued and UnusedAccrued and unused time-off pay will not be provided in a lump sum payment.

Policy Number: 09.08

Issued Date

July 1, 2006

Last Revised

January 1, 2026
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Time Away From Duke Policy