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  • Home
  • Managers
  • Recruitment & Hiring
  • Candidate Review & Selection

Candidate Review & Selection

Record-keeping Guidelines

While HR will maintain records, your department is also responsible for keeping all information regarding the recruitment on file for three years, including:

  • Advertisements
  • Application materials
  • Interview notes
  • Reasons for eliminating a candidate from the pool
  • Reasons for choosing a final candidate

Begin by reviewing the applications for the job posting using the Duke@Work Candidate Selection tool.

Then, assess potential candidates by collecting, reviewing and sorting resumes into three groups:

  • First tier – Meets all requirements and preferences for the position
  • Second tier – Meets all requirements and some or no preferences for the position
  • Third tier – Does not meet the requirements for the position. The recruiter will remove the third tier applications from consideration and document the decisions supporting removal.

The prescreening eliminated unqualified applicants. Now, you will begin to narrow the pool to three to five finalists whom you will invite for interviews.  You can conduct phone interviews and preliminary reference checks to help narrow the list of candidates to three to five finalists. Be sure to request permission from your finalists to conduct telephone interviews with their references, supervisor(s), staff, and colleagues.

Contact the most qualified candidates to verify their continued interest and collect additional information.

Reviewing Resumes

When reviewing resumes, evaluate the following points:

  • a well organized, concise cover letter
  • organized presentation of facts
  • experience as it relates to the open position
  • skill competencies
  • career progression and development
  • large gaps in work chronology
  • results orientation and accomplishments

Be sure to acknowledge all written inquiries in a timely fashion.

*For further clarification or edification, contact your Recruiter in Human Resources.

Managers

  • Recruitment & Hiring
    • Planning the Recruitment Process
      • Assessing the Job Description
      • Identifying Key Qualifications
    • Developing a Diverse Candidate Pool
      • Benefits of Working at Duke
    • Candidate Review & Selection
      • Preparing for the Interview
      • Checking References
      • Selecting the Final Candidate
      • Background Checks
    • Duke Temporary Service
      • Hire a Temp
      • Aerotek/Actalent and Grace Federal Solutions
      • Process Flow
      • Benefits of DTS
      • Before Assignment
      • Manager's Role
      • DTS Support & Responsibilities
      • Frequently Asked Questions
    • Tools & Templates
    • Advancing Recruitment & Retention Together
    • SuccessFactors: Support Resources
      • Overview Session Registration
      • Q&A for Hiring Manager Teams
  • New Staff Orientation
    • Pre-hire Preparation
    • New Hire Introductions
    • New Hire Orientation
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    • Required Training & Policy Review
    • Tools & Templates
  • Benefits
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Human Resources

Duke Human Resources
705 Broad St. Box 90496
Durham, NC 27705
Phone: (919) 684-5600
Have questions?

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