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Duke Careers: Frequently Asked Questions

Note: Duke's New Careers System

As a result transitioning to a new recruiting, hiring, and onboarding system, all applicants will need to reapply in our new system to positions for which they have previously applied in order to be considered for any current job postings. Please visit the new site as soon as possible.

Application Process

How do I apply for a job at Duke?

All applications should be submitted using the online application process. The first step in the process is to visit the Duke Careers website and choose from one of the two applicant gateways or links depending on whether you are an external candidate, or a current Duke employee.  Once you have selected the appropriate gateway, you will want to create a new account to submit your application to Duke University and Health System. 

External Candidates will "Create a New Account" using their email address and setting up a password.  You will be guided through the application process and be able to search and apply for open positions.  Internal Candidates may also access the internal gateway via the Duke@Work self-service website under the Candidate Selection tab using their Duke NetID and password.   

If you need assistance with completing the online application, please contact the Duke Human Resource Information Center at 919-684-5600. 

How do I apply for a temporary position at Duke?

You can apply for temporary positions with Duke Temporary Service (DTS) by searching for Temporary Jobs and applying via the Duke Careers website. The online application for DTS and regular employment at Duke is the same application process.

Do I need an email address to apply for positions at Duke?

In order to complete the online application, an email address is required for external candidates. You will be notified by email to confirm your successful job application completion and if your application is forwarded to a hiring department for consideration.

How will I know if my online application was submitted successfully?

You will receive an email confirmation once you have completed the initial online application process. To ensure that the information submitted was completed accurately, you are encouraged to log back in to your account and review your information. You will also receive an email confirmation after successfully applying for a specific position.

How can I tell if my resume is still active in the Duke system?

Resumes remain active in the Duke database indefinitely. As you attain additional work or educational experience, you are encouraged to update your resume.

If I don't have a computer, how can I apply for positions at Duke?

You will be required to upload your resume as part of the online application process.  As a result, we recommend that you contact your local library or any other establishment with public computers to confirm that you can upload your resume from a flash drive or other device.  Once you have created your account and uploaded your resume, you may visit the Duke Human Resources Information Center, located at 705 Broad Street, Monday through Friday, 8 a.m. to 5 p.m. to search and apply for jobs.  For security reasons, the public computers at the 705 Broad Street location are locked from uploading documents.

What if I forget my password?

Go to the login screen and click on "Forgot your password?" You will need to enter your email address. Once submitted, an email message with instructions, will be sent to the email address associated with your user profile.

Searching and Applying for Open Positions

How do I search for open positions?

Go to "Search Openings" to search for positions by Keywords, Location, Type of Position, or Duke entity.

What happens after I submit my application for a position?

You will receive an email confirmation when you have successfully applied to an open position. Your application and qualifications will be reviewed by a recruiter for the minimum qualifications and the department's preferred skills and experience for the position. The hiring manager will review applications from the forwarded candidates and select those they are interested in contacting for an interview. The hiring manager will contact an applicant directly if they are interested in arranging an interview. Following the interviews, the hiring manager will select the most suitable candidate for the position.

Where can I find salary information for open positions?

Salary information is not provided as part of the online job postings. The hiring department can provide this information during the selection process.

How are individuals selected for interviews?

The hiring department determines which applicants they are interested in interviewing for an open position. If the hiring department is interested in interviewing an applicant for a position, they will contact the applicant directly by phone or email.

How do I apply for a faculty position?

Faculty positions are handled by the individual schools and departments seeking candidates for those positions. If you are interested in a faculty position, please visit the list of schools on the Duke website at www.duke.edu and search for the specific school and department that is of interest to you to see if there are any available positions that may fit your qualifications and interests.

How do I know if a job at Duke is still open?

Any position that appears on the Job Postings website is still open. You may also check the status of positions for which you have applied through the "Job Applications" section in your account, under the "Status" column.

How long does a position remain open?

Positions are posted on the Duke Human Resources website for at least 7 calendar days. Most positions at Duke do not have defined closing dates. A position will remain open until the position is either closed (an applicant hired) or cancelled (position closed without a hire).

How will I know if a position has been closed or cancelled?

If a position is no longer on the Duke Job website, the position may have been closed (an applicant hired) or cancelled (position closed without a hire). You can also review your Job Application Status (see information below regarding this system feature) which will show when a position for which you have applied has been closed or cancelled.

Who can I contact if I need an accommodation for special assistance in completing my application?

If you are a person with a disability and require assistance with the employment process, please contact Duke Disability Management Systems, at TTY 919 668-1329 Monday through Friday, 8 a.m. to 5 p.m.

Application Status

How do I check the status of my application?

You can login to your account and click on Job Applications for an update on those positions to which you have applied. The “status" column in this feature will show your individual status within the position.

When can I expect to hear about the status of my application?

You can monitor the status of your application online under the Job Applications  feature. If your resume is forwarded to a hiring department for consideration, you will receive an email and your status will be updated. The hiring department reviews the applications and if the hiring department is interested in speaking with you regarding the position, they will contact you directly. We regret that due to the volume of applicants Duke receives, we are unable to respond to each candidate individually regarding the status of their application.

How long will the positions I applied for remain in my Job Applications?

A position will remain in your Job Applications for six months after the position is closed or cancelled.

Who can I talk directly to about a job I have applied for?

A recruiter or hiring manager will contact you directly if they are interested in speaking with you about a position for which you applied. We regret that due to the volume of applicants Duke receives, we are unable to respond to each candidate individually regarding the status of his or her application.

Veterans, Active Military and Individuals with Disabilities

I have returned from the military and am now seeking a civilian job. Are there resources available to help recommend civilian careers relevant to my military experience and determine transferable skills?

A good resource for anyone seeking a job is onetonline.org. Another site, mynextmove.org/vets, can be accessed from that home page, which is designed specifically for military personnel.

Why is Duke asking me to self-identify if I am disabled?

Diversity is a guiding principle at Duke. We recognize the importance of supporting applicants who offer diverse experiences and backgrounds. As a federal contractor, Duke is fulfilling the requirements of regulations, effective January 1, 2015 to identify applicants who have a disability or are veterans or active military. This is a voluntary disclosure, however, we invite you to complete the form. With this information, Duke can measure our outreach efforts to applicants. Providing this information will have no adverse effect on your application or possible employment. If you have additional questions about sharing this information, please call Duke Human Resources at (919) 684-5600.

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