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Paid Time Off: Banks

Short Term Bank (STB)

Paid time off is accrued on years of service, pay schedule (bi-weekly or monthly) and the number of hours paid. No paid time off is earned on overtime hours. As time is accrued, it is placed in the Short Term Bank. Time in this bank may be used:

  • To receive pay for personal time off, including time off for holidays, vacation, voting, funerals, and illness.
  • To receive pay during Family Medical Leave of Absence (FMLA).
  • To receive pay during a personal leave of absence.
  • To receive pay while on temporary training duty and pre-induction military physicals.
  • To supplement the remaining 40% of base salary for weeks 13 through 25 of disability only while on Duke Disability.

Long Term Bank (LTB)

If you accrue more than 55 days (440 hours) of PTO, the excess is deposited in the Long Term Bank. You may accrue up to 120 days (960 hours) in your Long Term Bank. You may use the Long Term Bank:

  • To receive pay during an FMLA leave of absence after the STB has been exhausted or seven consecutive days are taken from the STB.
  • To supplement the remaining 40% of base salary for weeks 13 through 25 of disability only while on Duke Disability.
  • Once a year you will have the opportunity to buy back hours you have not used from your LTB at 50% of your base rate of pay at the time you cash in.

Carry Over Bank (COB)

This bank consists of accrued and unused sick leave earned as a Duke University or Duke University Medical Center employee carried over from a prior program. There is no maximum on the amount of time that may be transferred into the COB. However, no additional time can be accrued or transferred to this bank. The COB may be used:

  • The COB can be used to receive pay for an FMLA leave of absence without depleting the STB and LTB, after 7 consecutive days are first taken from the STB.
  • To receive pay during an FMLA leave of absence once the STB and LTB are depleted.
  • To receive pay during a personal leave for maternity or illness if the employee has less than one year of service or less than 1250 hours worked in a 12 month period.
  • To supplement the remaining 40% of base salary for weeks 13 through 25 of disability only while on Duke Disability.

Benefits