Retention Agreement
Participants must agree to remain at Duke for two years following reimbursement of $2,500 or more. If you voluntarily terminate employment before completing two years of service after receiving your last tuition reimbursement from Duke, you must repay 50 percent of the total amount reimbursed over $2,500.
Getting Reimbursed
Once your application has been approved and after you have completed the course, send official institutional documentation of successful completion (a "C" grade or better, "Pass" or "Satisfactory") and completed Reimbursement Request Form by email, fax, or mail to:
| Email: | employeetuition@duke.edu |
| Fax: | 919-681-8774 |
| Mail: | Duke Human Resources Employee Tuition Assistance Program P.O. Box 90502 Durham, NC 27705 Phone: (919) 684-5600 |
Requests for reimbursement must be made within 60 days following successful completion of the course.
Effective April 1, 2017 employees are required to have direct deposit for reimbursement.
Please Note: Participants must be in an actively at work employment status, with a work schedule of at least 30 hours per week, at the time the application is submitted and at the time reimbursement is made. A leave of absence with pay is considered to be actively working.
Taxability
Each employee approved for tuition reimbursement is eligible for a maximum benefit of $5,250 for courses taken in a calendar year. The benefit is not considered taxable income for most eligible employees. However, according to Internal Revenue Code guidelines, any amount reimbursed which exceeds the program maximum in a calendar year ($5,250) will be taxable. Taxability is determined based on the date that the reimbursed payment is issued. Taxes are withheld up front and the employee receives the net amount. There may be instances where reimbursements are issued in a different tax year from which the courses were taken.
Please note, the year in which the course begins is the year/semester/quarter used to determine tuition reimbursement eligibility.