The Employee Tuition Assistance Program provides reimbursement of tuition for eligible classes taken at Duke or any other higher educational institution accredited by a regional accreditor recognized by the U.S. Department of Education (USDE).

This program provides reimbursement of tuition for a maximum of three classes per semester or quarter (limit nine classes per calendar year) up to $5,250 per calendar year for full-time employees with at least six months of continuous full-time service.

Eligibility

To be eligible for reimbursement, Duke employees and the courses they take must meet these guidelines. Employees are required to have direct deposit for reimbursement.

Getting Reimbursed

The ETAP reimbursement process is a 2 step process:

  1. Employees submit the ETAP Application via Duke@Work\My Benefits to request approvals from their supervisor and second level approvers where applicable. Once the ETAP Application is approved by your ETAP approvers, the link for the ETAP Reimbursement Form will appear under Duke@Work\My Benefits.
  2. The ETAP Reimbursement Form must be submitted through Duke@Work within 90 days following successful completion of the course (the last day of class). Courses that begin prior to your 6-month anniversary are not eligible for reimbursement.

How and When to Apply

We strongly encourage you to submit the ETAP Application (Step 1) for supervisor approval BEFORE your last day of class. This will provide your ETAP approvers sufficient time to approve your application (Step 1) so that you can submit the ETAP Reimbursement Form (Step 2) within 90 days following the last day of class.

Employees can check the status of their ETAP submissions, both the ETAP Application (Step 1) and the ETAP Reimbursement Form (Step 2), via Duke@Work\My Forms. The My Forms link is located under the My Info tab in the upper right hand corner of webpage under Helpful Links.

It is the employee’s responsibility to follow up with their supervisor if they have not yet approved their ETAP Application (Step 1) prior to their last day of class. This will help ensure that the employee can submit their ETAP Reimbursement Form (Step 2) within 90 days following successful completion of the course (last day of class).

Please note, if your supervisor has changed, you should work with your department payroll Representative to update your supervisor relationship before you start the ETAP application process. Otherwise, your ETAP application may be routed to the wrong supervisor creating processing delays.

Departmental/Manager Responsibility

Supervisor/manager responsibilities include approval of the application through Duke@Work as well as notifying HR-Benefits in the event of employee termination or transfer.

Frequently Asked Questions

View a list of frequently asked questions and instructions on using Duke@Work for the Employee Tuition Assistance Program.