The supervisor/manager approval must be granted prior to the first day of class.
By approving the employee's application through the iForms workflow in Duke@Work, the supervisor/manager agrees to notify HR-Benefits immediately via email at email@example.com when the employee gives notice of termination. If the supervisor/manager does not notify HR-Benefits immediately, via email, when this employee gives notice of termination and this employee leaves before repaying the tuition benefit, the employee's department will be responsible for repaying the funds and the repayment amount will be deducted from the department's budget.
If the employee transfers to another department, it is the approving department's responsibility to inform the hiring manager that they have assumed the responsibility of notifying HR-Benefits immediately when this employee gives notice of termination. Otherwise, the approving department retains accountability and will be responsible for repayment of the benefit, if applicable.