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  • Policies
  • Time Away From Duke

Time Away From Duke Policies

Duke staff can take time away from work for a variety of reasons including personal, family, community, as well as other non-work related interests and obligations. While staff are encouraged to use their accrued time off at their discretion, leave time must be scheduled and approved in advance by their supervisor to support the work of the department and colleagues.

Careful consideration must be given to balancing a staff member’s personal needs and the operating needs of the staff member’s department or unit. If a staff member is scheduled to work, he or she is expected to make all necessary arrangements to be at work for his or her full shift.

Supervisors have the responsibility for scheduling time off, and both the supervisor and staff member are responsible for managing attendance. If a staff member is unable to report to work because of illness or other unavoidable causes, he or she must notify a supervisor ahead of time by following department operating guidelines. This will provide supervisors the necessary time to adjust the department’s or unit’s work assignments for that day.

Each entity, school, and department establishes guidelines and procedures regarding attendance, scheduled or unscheduled time off, tardiness, and notification procedures. Supervisors must ensure that staff are familiar with the department’s or unit’s expectations and procedures. Attendance is also an important measure of a staff member’s job performance and may be a factor in the performance reviews, pay increases, promotions, and/or corrective actions.

Section Policies

  • Record Maintenance
  • Availability for Work
  • Corrective Action
  • Vacation (University)
  • Holidays (University)
  • Sick Leave (University)
  • Bereavement Leave
  • Payout of Accrued Time (University)
  • DUHS: Paid Time Off
  • Payout of Accrued Time (DUHS)
  • Transferring Between University & DUHS
  • Jury Duty
  • Voting
  • Kiel Program
  • Leaves of Absence
  • Parent Involvement in Schools
  • Paid Parental Leave

Policies

  • Recruitment, Hiring, & Transferring
    • Recruitment & Hiring
    • Transfers & Promotions
    • Eligibility for Rehire
    • Employment Status & Eligibility
    • Nepotism (Hiring of Relatives)
    • Trial Period
    • Orientation & Evaluation Period
    • Continuous Service Date
    • Reference & Background Checks
    • Retention of Search & Selection Records
    • Temporary Employment
    • Volunteer & Unpaid Intern Policy Guidelines
  • Diversity & Institutional Equity
    • Equal Employment Opportunity & Affirmative Action
    • Americans with Disabilities Act
    • Consensual Relationships
    • Harassment & Discrimination
  • Workplace Expectations & Guidelines
    • Standards of Conduct
    • Dispute Resolution Process
    • Leaving Duke: Voluntary and Involuntary
    • Reduction-in-Force
    • Workplace Attire
    • Severe Weather & Emergency Conditions
    • Personnel File Access
    • Duke Identification
    • Use of Computing & Electronic Resources
    • Conflict of Interest or Commitment
    • Confidentiality
    • Protected Health Information and Patient Privacy
    • Integrity in Action - Duke Health Compliance Program Code of Conduct
    • Non-Solicitation
    • Arrest or Conviction
    • Minors in Duke University Programs
    • Sexual Misconduct
  • Staff Development
    • Professional Development Opportunities
  • Benefits
    • Eligibility for Benefits
    • Enrolling & Making Changes in Benefits
    • Survivor's Benefits
    • Benefits in Retirement
  • Pay Administration
    • Pay Administration
    • University Pay Structure & Processes
    • Health System Pay Structure & Processes
    • Hours Worked
    • Zero Rate of Pay Employment Status
  • Payroll
    • Recording, Reporting & Payment of Work Time
    • Taxability of Awards & Gifts
  • Time Away From Duke
    • Maintenance of Time Off Records
    • Availability for Work
    • Corrective Action
    • Vacation for University Staff
    • Holidays for University Staff
    • Sick Leave for University Staff
    • Bereavement/Funeral Leave
    • Payout of Accrued Time (University)
    • DUHS: Paid Time Off
    • Payout of Accrued Time Upon Leaving DUHS
    • Transferring Between University & DUHS
    • Jury Duty
    • Voting
    • Kiel Memorial Voluntary Vacation/PTO Donation Program
    • Leaves of Absence
      • Family Medical Leave Policy
      • Military Leave Policy
      • Personal Leave Policy
    • Leave for Parent Involvement in Schools
    • Paid Parental Leave
  • Workplace Health & Safety
    • Safety
    • Tobacco Use
    • Substance Abuse
    • Disability and Impairment
    • Criminal Drug Conviction
    • Pre-placement Health Reviews
    • Periodic Health Review
    • Pre-placement Substance Abuse Screening
    • Work-Related Injury/Illness
    • Workers Compensation
    • Returning to Work from a Work-Related Injury/Illness
    • Workplace Violence Prevention and Response
    • Prohibited Weapons
    • Building & Facilities Access
  • International
    • Education Allowance
    • Vaccinations / Travel Health Review
    • Travel Documentation
  • Definitions

Human Resources

Duke Human Resources
705 Broad St. Box 90496
Durham, NC 27705
Phone: (919) 684-5600
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