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  • Recruitment & Hiring

Managers: Recruitment & Hiring

Tools & Templates

Download sample documents under Tools & Templates to create your own personalized version of recruiting letters, forms, and candidate assessment tools.

Now that you have established the position you will now need to fill it.

As is the case in virtually all work processes, effective planning on the front end is one of the essential contributors to success. Our diligent efforts in recruiting will help ensure the continued legacy of success at Duke.

Planning

  • Prepare behavioral and competency-based job description
  • Determine if job group has hiring goals
  • Develop recruitment plan (resources, timeline, budget and review with supervisor)
  • Define ideal candidate qualifications

Candidate Pool Development

  • Post position to Duke’s job list for required 7-day posting
  • Develop candidate sources (internal candidates, advertising, direct mailings, etc.)
  • Ensure diverse candidate pool and determine applicants for interview process
  • Conduct interview process (behavioral interview questions, work-related reference checks and campus visit, if appropriate)
  • Determine finalists for further consideration

Selection and Conclusion

  • Make selection decision (confirm with supervisor), extend verbal offer and confirm with written offer letter
  • Complete pre-employment steps (final references, background checks and health/drug screens, if required for position)
  • Communicate to all applicants and announce the selection decision at Duke
  • Close recruitment (applicant flow statistics and new hire paperwork)
  • Plan orientation for new staff member
  • Evaluate recruitment process

Contact your Recruitment representative in Human Resources to get the process started.

Managers

  • Recruitment & Hiring
    • Planning the Recruitment Process
      • Assessing the Job Description
      • Identifying Key Qualifications
    • Developing a Diverse Candidate Pool
      • Benefits of Working at Duke
    • Candidate Review & Selection
      • Preparing for the Interview
      • Checking References
      • Selecting the Final Candidate
      • Background Checks
    • Duke Temporary Service
      • Hire a Temp
      • Aerotek/Actalent and Grace Federal Solutions
      • Process Flow
      • Benefits of DTS
      • Before Assignment
      • Manager's Role
      • DTS Support & Responsibilities
      • Frequently Asked Questions
    • Tools & Templates
    • Advancing Recruitment & Retention Together
    • SuccessFactors: Support Resources
      • Overview Session Registration
      • Q&A for Hiring Manager Teams
  • New Staff Orientation
    • Pre-hire Preparation
    • New Hire Introductions
    • New Hire Orientation
    • Department Orientation
    • Ongoing Onboarding
    • Required Training & Policy Review
    • Tools & Templates
  • Benefits
  • Pay Administration
    • Answers to Common Questions About Pay
    • Express Classification
    • Minimum Wage
    • Overtime Implementation
    • University's 2020 Compensation Program
  • Performance Management
    • Pay & Performance (University)
      • Performance Evaluation and Planning
        • Defining Levels of Performance
        • Suggested Professional Development Activities
      • Self-Assessment
      • Manager Toolkit
      • Frequently Asked Questions
    • Pay & Performance (DUHS)
    • Professional Development Plan
      • Development Suggestions
  • Managing Staff Time
  • Employee Recognition
    • Monetary Awards & Gifts
    • Approval, Funding, Payment
    • Recognizing the Retirement of Staff Members
    • Examples of Recognition
  • Workplace Health & Safety
    • Worker's Compensation Manager Information
      • When Accidents Happen
      • If Unable to Work
      • Returning to Work
  • Departure/Termination
    • Voluntary Separation & Retirements
      • Retirement Gift Guidelines
      • Exit Survey Process
    • Involutary Separation
    • Reduction-in-Force
  • Updates & Memos

Human Resources

Duke Human Resources
705 Broad St. Box 90496
Durham, NC 27705
Phone: (919) 684-5600
Have questions?

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