Benefits will review Kiel payment requests, monitor the number of hours donated for each recipient and hours submitted for payment, and process approved Kiel payment forms (BW). When a payment form requesting hours for the recipient has been received, Kiel hours may be removed from donors' banks.
For biweekly, after approving the Kiel payment form, Benefits will forward the form to Corporate Payroll for processing of donated hours. For monthly, a Pay Exception form must be submitted directly to Corporate Payroll for payment of donated Kiel hours and Benefits will verify for Payroll if there are enough donated Kiel hours to support the pay exception request.
Donated hours will be paid to the recipient based on the submitted and approved forms. These donated hours will NOT be keyed in the recipient’s Vacation or PTO balance in SAP or ReportXpress. For the donors, Payroll will adjust the Vacation and PTO balances out of the donor’s record in SAP and ReportXpress.
Vacation and PTO time cannot be accrued on donated Kiel hours; however, time can be accrued during hours worked if receiving Kiel donations on an intermittent basis.