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Form 1095-C is an Employer-Provided Health Insurance Offer and Coverage form. It details the months you were offered health coverage, the cost of the least expensive plan, and whether you enrolled. Duke provides this form electronically and upon request.
How do I get my 1095-C form?
Access your 1095-C through Duke@Work electronically under ‘My Benefits’ or call the HRIC at (919) 684-5600 for additional support.
How do I set up electronic delivery of my 1095-C form?
Go to Duke@Work and under the My Benefits section follow the step-by-step instructions ‘Accessing your 1095-C form’.
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Why are these forms important?
The purpose of the 1095-C form is to document whether the employer offered health insurance coverage and whether the employee and any eligible dependents were enrolled in coverage during the calendar year.
What information does the form contain?
The 1095-C has three parts: Part I includes specific information about the employee and the employer such as the employee’s name, Social Security number, Employer Identification Number (EIN); Part II includes which months the employer offered medical coverage and the lowest cost plan available; and Part III lists the people covered under the employee’s health insurance.
What does the dollar amount on line 15 of my 1095-C represent?
The dollar amount is the lowest cost monthly premium for individual coverage for the calendar year being reported. For most employees this amount is the employee portion of the premium for Duke Basic.
Who receives the 1095-C?
Employers must provide access to the annual 1095-C form to all full-time and part-time employees who were eligible or enrolled in health insurance coverage, former employees who were enrolled in coverage, and retirees who enrolled for Duke’s health insurance during the calendar year. Active employees will have electronic access, while former or retired employees will be mailed a copy.
When will I receive my 1095-C?
Duke Human Resources will make 1095-C forms available electronically through Duke@Work to employees no later than January 31, 2026. The IRS does not require individuals to mail in the form with their annual income tax return, but you should retain the 1095-C form with your other important tax records.
What if I plan to file before I receive my 1095-C?
You do not need to wait until you receive the 1095-C form to file your taxes. The form is for your records and does not need to be attached to your federal tax return.
What do I need to do?
As an employee, you need to keep Form 1095-C with your tax records; you do not need to attach it to your tax return or send it to the IRS. If an employee or dependent did not have coverage for all 12 months, the IRS may require completion of an additional tax form. In this case, the form can be completed using information from the 1095-C or information from the personalized open enrollment materials such as the confirmation statement.
I didn't receive my 1095-C, how do I get a copy?
Duke University no longer mails a copy of 1095-C forms unless specially requested or elected. Employees can access their current and historical 1095-C forms and consent to receive them electronically through Duke@Work under ‘My Benefits’.
I think my form needs a correction. Who do I call?
Call the HRIC at (919) 684-5600 or email hr@duke.edu. We will research and, if applicable, expedite sending you a corrected 1095-C for your records.
Why are these forms important?
In most cases, 1095-C forms are for employee records and are not required to file a tax return, but it depends on an individual’s circumstances.
What information does the form contain?
Essential information pertaining to health coverage. Indicated which months during the year the employee was eligible for health coverage from their employer. Cost of coverage that specifies the lowest-cost, self-only minimum coverage offered. It also lists the names and details of all individuals covered by the plan.
Is the 1095-C available online?
Yes, forms are available online. Access your 1095-C through Duke@Work electronically under ‘My Benefits’ to view your 1095-C online and to consent to receive it electronically.
Who can I contact with questions?
Employees with questions about coverage can call Duke Human Resources at 919-684-5600, email hr@duke.edu, or contact their personal tax preparer for more information.