Skip to main content
  • Duke@Work
  • About HR
  • Managers
Home

Human Resources

Search form

  • Careers
    • Search/Apply for Jobs
    • Frequently Asked Questions
    • Duke Temporary Service (DTS)
    • About Duke
    • Job Descriptions
    • Affirmative Action & Nondiscrimination
  • Benefits
    • Medical, Dental, & Vision Benefits
    • Reimbursement Accounts
    • Employee Discounts
    • Retirement Plans
    • Time Away From Duke
    • Educational Benefits
    • Family-Friendly Benefits
    • Financial Security Benefits
    • Benefits Unique to Duke
    • Employee Appreciation
    • Benefits Enrollment
    • Summary Plan Descriptions & Required Notices
  • Health & Wellness
    • Get Moving Challenge
    • LIVE FOR LIFE
    • Health Assessments
    • Farmers Market
    • Mobile Farmers Market
    • Duke Fitness Club
    • Run/Walk Club
    • Exercise & Fitness
    • Mental Health & Stress
    • Webinars
    • Personal Assistance Service (PAS)
    • Health Coaching Programs
    • Nutrition Programs
    • Tobacco Cessation
    • DukeWELL
    • Employee Occupational Health & Wellness (EOHW)
    • Workers' Compensation
  • Compensation
    • Pay Statements
    • Pay Schedules & Forms
    • Pay Ranges & Job Classifications
    • Overtime Changes
  • Training
    • Learning Management System
    • Professional Development Course Offerings
    • Special Development Programs
    • Career Resource Center
    • Consulting & Organization Development
    • Location & Facilities
  • Policies
    • Recruitment, Hiring, & Transferring
    • Diversity & Institutional Equity
    • Workplace Expectations & Guidelines
    • Staff Development
    • Benefits
    • Pay Administration
    • Payroll
    • Time Away From Duke
    • Workplace Health & Safety
    • International
    • Definitions
  • Forms
    • Benefits Forms
    • Manager Forms

You are here

  • Home
  • Benefits
  • Educational Benefits
  • Children's Tuition Grant
  • How to Apply

Children's Tuition Grant: How to Apply

Tuition Grant Examples

Only tuition expenses are eligible for reimbursement. If the scholarship is not designated towards tuition and not greater than room, board, and fees then the scholarship has no impact on payment.

file type icon Tuition Grant Calculations Examples for 2021/2022 Academic Year

Applying for the Children's Tuition Grant Program

  1. Determine if you are an eligible employee.
  2. Determine if your child(ren) are eligible.
  3. Once your child has been accepted and enrolled into a school, you can begin the application for the grant. Applications for the Fall term will be processed beginning July 1; applications for the Spring term will be processed beginning November 1.
  4. Some schools are in our online system and you can start the online application for the grant. If your school is on this list, you can log into Duke@Work under the MyBenefits tab. You should see a Children's Tuition Grant link at which you can begin the online application. Having the Children's Tuition Grant link is not a guarantee of eligibility.
  5. If your child's school is not in our online system yet, you will need to complete a paper application.

Instructions for Completing Paper Application

  1. Complete the parent section (page 2) of the Duke University Children's Tuition Grant Program application, and forward it to the appropriate department at your child's school. If your child will be attending one of the participating schools, you will complete the online application that is available under "My Benefits" on Duke@Work and follow the instructions there. If your child's school does not appear in this list of participating schools, you must complete a paper application.

      
    The application must be completed for every term. Please note, a birth certificate is required for a first time student. In addition, a marriage certificate, is required for a stepchild.

  2. Please direct your child's school to complete the school section (page 3) and return the completed application by mail to the following address:

    Duke University Benefits
    Box 90502
    705 Broad Street
    Durham, NC 27708-0502

Please note: No faxes or earlier versions of the application will be accepted.

Last year, several schools implemented restrictions related to the release of the information requested on the application. However, this information is needed to determine the grant amount. If the school is restricting the provision of the information, it will be your responsibility to provide appropriate documentation (i.e. financial aid/student award notice, awards/aid on school letterhead, registration statement/receipt) via mail or fax (919-681-8774) to Duke Benefits.

Please note that the documentation must specifically identify all financial aid or awards as undesignated or designated for tuition. Any scholarships, grants or other forms of assistance (excluding loans, work study and student or parent payments) that have not been identified will be treated as designated for tuition for purposes of calculating the grant amount.

Questions may be directed to Duke Benefits at ctgp@duke.edu.

Re-certification of your continued eligibility, your child's enrollment, and the school's tuition, room and board, fees and financial aid costs are required each semester.

Receiving Payment

Upon receipt of the completed form, Duke Benefits will determine eligibility, calculate the benefit amount, request that the payment be processed and send a confirmation notice to the e-mail address provided on your application. Applications are generally processed within 15 business days once all required information is received complete, but may take longer during period of peak volume (July – August and December – January).  Payments are issued in the form of a check mailed to the school.

Please contact Duke Benefits if you do not receive a confirmation of payment after 15 business days of the school submitting your completed application. Reminder - payments for the fall semester will not be disbursed prior to July 1.

The University reserves the right at any time to change or terminate this benefit or your eligibility for benefits under the plan.

Benefits

  • Medical, Dental, & Vision Benefits
    • Medical Insurance
      • Plan Comparison (2022)
      • Premiums (2022)
      • HMO Plans
      • PPO Plans
      • Medical Benefits Abroad
      • Retiree Health Insurance
        • Duke Plus
        • Early Retiree Health Plans
      • Health Management Programs
      • Infertility Benefits
      • Bariatric Surgery
      • 1095-C Tax Form
    • Dental Insurance
      • Plan Comparison (2022)
      • Premiums (2022)
    • Vision Insurance
      • Plan Chart (2022)
      • Premiums (2022)
      • How to Use the Plan
    • Pharmacy Benefits
      • Covered Drugs
      • Frequently Asked Questions
      • Retail Pharmacy Vaccinations
    • Behavioral Health and Substance Abuse Benefits
      • Providers
      • Treatment of Autism Spectrum Disorder
    • Enroll/Make Changes
    • Coverage & Eligibility
    • Find a Network Provider
    • Privacy Practices
    • Required Notices
  • Reimbursement Accounts
    • Your Personal Account
    • Health Care Account
      • How to File a Claim
      • How to Manage Your Account
      • Health Care Card
      • Eligible & Ineligible Expenses
      • Orthodontia
      • IRS Rules
      • Frequently Asked Questions
      • IIAS-Compliant Merchants
    • Dependent Care Account
      • How to File a Claim
      • What's Covered?
      • Managing Your Account
    • How the Plan Works
    • EZ Receipts Mobile App
    • Appeal a Denied Claim
    • When Participation Ends
    • Legal Information
    • Changes for 2020 and 2021 Reimbursement Accounts
  • Employee Discounts
    • Vendor Registration Form
    • Vendor Information
  • Retirement Plans
    • Enroll or Make Changes
      • Enroll in Your Duke Retirement Plan
      • Making Changes
      • Roth 403(b) Contributions
      • Vesting of Duke's Contribution
      • Transfer Funds
      • Request a Withdrawal or Loan
        • CARES Act Distributions and Loans
    • About Duke's Plans
      • Employees' Retirement Plan (Non-Exempt)
      • Faculty/Staff Retirement Plan (Non-Exempt)
      • Faculty/Staff Retirement Plan (Exempt)
        • Duke's Contribution
        • Service Requirement Waiver
        • Suspension of the Duke Contribution FAQ
        • Restoration of the Duke Contribution FAQ
        • Additional Duke Contribution FAQ
      • 457(b) Deferred Compensation Plan
    • Tiered Investment Choices
      • Target Date Funds
      • Your Default Investment Options
      • Self-Directed Brokerage Account (BrokerageLink®)
      • TIAA Traditional Annuity
    • Investment Carriers
    • Investment Performance
    • Retirement Planning Guide
    • Frequently Asked Questions
    • Recent Fund Changes
    • Retirement Appointment Request
  • Time Away From Duke
    • Holidays, Vacation & Sick Time (University)
      • Holiday Schedule (2022)
      • Additional Days Off (Dec. 1, 2020 - Feb. 28, 2021)
    • Paid Time Off (DUHS)
      • How it Works
      • Time & Attendance
      • Swipe & Go
      • Policies
      • Banks
      • Frequently Asked Questions
      • Glossary
    • Leaves of Absence
      • University - Employee FMLA
      • University - Family FMLA
      • Health System Employee/Family FMLA
      • Care for Injured Service Member (FMLA)
      • Qualifying Exigency (FMLA)
      • Leaves of Absence: Effects on Benefits
    • Paid Parental Leave
      • Paid Parental Leave Changes - August 3, 2020
    • Kiel Memorial Vacation/PTO Donation Program
      • Donations
      • Recipients
      • Important Timelines
      • Payment Process
      • Frequently Asked Questions
    • Other Work Absences
  • Educational Benefits
    • Employee Tuition Assistance
      • Eligibility
      • How to Apply
      • Reimbursement
      • Departmental/Manager Responsibility
      • Frequently Asked Questions
    • Children's Tuition Grant
      • How to Apply
      • Employee Eligibility
      • Child Eligibility
      • Online Application for Participating Schools
    • Undergraduate Admissions Workshops
  • Family-Friendly Benefits
    • Lactation Support Services
    • Duke Child Care Partnership
    • Duke Children's Campus
      • Part Time Childcare Procedures
      • Wait Pool Registration
    • The Little School at Duke
      • Wait Pool Registration
    • Choosing Child Care
    • Child Care Tuition Subsidy
    • Flexible Work Options
      • Flextime
      • Compressed Work Schedules
      • Job Sharing
      • Abbreviated Schedule or Part-Time Work
      • 10- and 9-Month Arrangements
      • How to Introduce
      • Guidelines for Success
      • Frequently Asked Questions
  • Financial Security Benefits
    • Financial Fitness Resources
    • Plan Comparison
    • Disability Benefits
      • Duke Disability
        • Eligibility
        • When Am I Covered?
        • Filing for Benefits
        • Amount of Coverage
        • Benefits While Disabled
        • Frequently Asked Questions
      • Voluntary Disability
        • Short Term Disability
        • Long Term Disability
        • Choosing Coverage
        • Enrollment
        • Cost
        • How to File a Claim
        • Frequently Asked Questions
      • Department Manager & Payroll Representative Info
    • Life Insurance
      • Basic Life Insurance
      • Supplemental Life Insurance
        • Supplemental Life Insurance Rate Table
      • Personal Accident Insurance
        • Eligibility
        • Coverage
        • Benefits
      • Business Travel Assistance
        • Stateside Travel
        • Travel/Accident Insurance
      • Insurance Certificate
      • Post-Retirement Group Term Life Insurance
      • Survivor Benefit
      • Universal Life Insurance
      • Plan Information
      • Your ERISA Rights
    • Long Term Care Insurance
    • Property Insurance
    • Duke Credit Union
  • Benefits Unique to Duke
  • Employee Appreciation
    • Presidential Award
    • Career Service Awards
  • Benefits Enrollment
    • Open Enrollment 2022
      • What You Need To Know
      • Medical Plan
        • Plans Comparison
        • Premiums
        • Preventive Care
      • Dental Plan
        • Plan Comparison
        • Premiums
      • Vision Care
        • Plan Chart
        • Premiums
      • Pharmacy Benefits
      • Behavioral Health and Substance Abuse Benefits
      • Health Care Reimbursement Account
      • Dependent Care Reimbursement Account
      • Supplemental Life Insurance Special Enrollment
    • Information for 4th Quarter (Oct - Dec) New Hires
    • Contact a Plan Provider
    • When Can I Enroll?
    • Life Events Information
      • Getting Married
      • Getting Divorced
      • New Child
      • Death in the Family
      • Leaving Duke
        • COBRA Continuation Insurance
        • Eligibility for Retiree Health
        • Severance Overview
    • Same Sex Spousal Equivalent Information
      • Reimbursement Accounts
    • Benefits Payroll Deduction Schedule
  • Summary Plan Descriptions & Required Notices
    • Summary Annual Report for the Welfare & Fringe Benefits Plan
    • Summary Annual Report for Faculty/Staff Retirement Plan
    • Summary Annual Report for the Retiree Health Plan
    • Summary of Material Modification

Human Resources

Duke Human Resources
705 Broad St. Box 90496
Durham, NC 27705
Phone: (919) 684-5600
Have questions?

Follow Us
  • Facebook
  • Twitter
  • Linkedin
  • Youtube
Duke University
  • Duke University
  • Working@Duke