Treatment of Accrued Time Off When Transferring Between University and Health System

Policy Statement

When a staff member transfers between a University and Health System position, his or her "time away from Duke" program will change and the time will be converted to the provisions of the applicable program.

Policy Details

The tables below provide staff and supervisors with the formulas for calculating and understanding the differences between the University and Health System time off programs so a smooth transition will occur.

Transfer from a Health System Position to a University Position

From PTO BankTo VacationTo Sick LeaveTo Discretionary Holidays
Short-Term Bank73% of STB27% of STBIncluded in Vacation
Long-Term BankNot Applicable100% of LTBNot Applicable
Carry-Over BankNot Applicable100% of COBNot applicable
Cash-OutThere are no cash-out provisions for STB and LTB upon transfer.There are no cash-out provisions for STB and LTB upon transfer.There are no cash-out provisions for STB and LTB upon transfer.

Transfer from a University Position to a Health System Position

From Time Off CategoriesTo Short-Term BankTo Long-Term BankTo Carry Over Bank
VacationTo a maximum of 47 days (376 hours) – maximum permitted under old program (40 days) plus 6 months holiday accountNot ApplicableNot applicable
Designated HolidaysTo a maximum of 47 days (376 hours) – maximum permitted under old program (40 days) plus 6 months holiday accountNot ApplicableNot Applicable
Discretionary HolidaysTo a maximum of 47 days (376 hours) – maximum permitted under old program (40 days) plus 6 months holiday accountNot ApplicableNot Applicable
Sick LeaveNot ApplicableNot Applicable100% of sick leave accrual
Cash-OutThere are no cash-out provisions for vacation, holidays, and sick leave.There are no cash-out provisions for vacation, holidays, and sick leave.There are no cash-out provisions for vacation, holidays, and sick leave.

Policy Number: 09.11

Issued Date

July 1, 2006
Related Links
Categories

Time Away From Duke Policy