Payout of Accrued Time Upon Leaving DUHS Policy
**Effective January 1, 2026
Policy Statement
Paid Time Off (PTO) payout requirements vary based on an employee’s continuous service date. The payout of accrued PTO is determined by the continuous service date, the reason for separation (e.g., voluntary resignation, reduction in force, involuntary termination, or retirement), and applicable state laws.
All eligible PTO will be paid in a lump sum at the employee’s current base rate of pay. These payout definitions also apply to active employees who move to less than a 0.5 FTE and become ineligible for PTO.
Policy Details
Leaving Duke - Health System Guidelines
DUHS employees receive the following accrued and unused time based on stated guidelines:
Continuous Service Date on or before December 31, 2025
| Action | Short-Term Bank | Long-Term Bank | Carry Over Bank |
|---|---|---|---|
| Voluntary Resignations/ Involuntary Terminations (continuous service is less than 90 days) | None | None | None |
| Voluntary Resignations/ Involuntary Terminations (continuous service is greater than 90 days and less than 1 year) | 50% | None | None |
| Voluntary Resignations/ Involuntary Terminations (continuous service is 1 year or more) | 100% | None | None |
| Retirement (if employee is 55 or older) | 100% | 100% | No payout but hourly paid employees who transferred from Duke University will have time in the Carry Over Bank applied to their credited years of service for the Employees’ Retirement Program |
| Layoff | 100% | 50% | None |
Continuous Service Date on or after January 1, 2026
| Action | PTO Bank | Carry Over Bank |
| Voluntary Resignation (continuous service is less than 3 years) | None | None |
| Voluntary Resignation (continuous service is greater than 3 years) | 100% | None |
| Involuntary Termination | None | None |
| Retirement (if employee is 55 or older) | 100% | No payout but hourly paid employees who transferred from Duke University will have time in the Carry Over Bank applied to their credited years of service for the Employees’ Retirement Program |
| Layoff | 100% | None |
Policy Number: 09.10
Related Links
Categories
Time Away From Duke Policy