Policy Information
Policy Number: 09.11
Issued Date: 07/01/2006
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Policy Statement
When a staff member transfers between a University and Health System position, his or her "time away from Duke" program will change and the time will be converted to the provisions of the applicable program.
Policy Details
The tables below provide staff and supervisors with the formulas for calculating and understanding the differences between the University and Health System time off programs so a smooth transition will occur.
Transfer from a Health System Position to a University Position
| From PTO Bank | To Vacation | To Sick Leave | To Discretionary Holidays |
|---|---|---|---|
| Short-Term Bank | 73% of STB | 27% of STB | Included in Vacation |
| Long-Term Bank | Not Applicable | 100% of LTB | Not Applicable |
| Carry-Over Bank | Not Applicable | 100% of COB | Not applicable |
| Cash-Out | There are no cash-out provisions for STB and LTB upon transfer. | ||
Transfer from a University Position to a Health System Position
| From Time Off Categories | To Short-Term Bank | To Long-Term Bank | To Carry Over Bank |
|---|---|---|---|
| Vacation | To a maximum of 47 days (376 hours) – maximum permitted under old program (40 days) plus 6 months holiday account | Not Applicable | Not applicable |
| Designated Holidays | Not Applicable | Not Applicable | |
| Discretionary Holidays | Not Applicable | Not Applicable | |
| Sick Leave | Not Applicable | Not Applicable | 100% of sick leave accrual |
| Cash-Out | There are no cash-out provisions for vacation, holidays, and sick leave. | ||