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Payout of Accrued Time Policy (University)

Policy Information

Policy Number: 09.08
Issued Date: 07/01/2006

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Policy Statement

Upon resignation, layoff or retirement, Duke will pay out 100 percent of all accrued and unused vacation and discretionary holidays.

**Note: This policy does not apply to Postdoctoral Associates. Please refer to the Office of Postdoctoral Services for details about payout policies for Postdoctoral Associates. 

Policy Details

University staff receive the following accrued and unused paid time based on the stated guidelines:

Leave action Vacation Sick Leave Discretionary Holidays Comments
Resignation 100% if service is greater than 90 days None 100% of Accrued and Unused Paid in a lump sum at the current rate of pay
Retirement: Hourly-Paid Staff 100% None 100% of Accrued and Unused
  • Staff member is paid in a lump sum at the current rate of pay, or
  • Receives 100% of current base rate of pay/benefits for each Vacation and Discretionary Holiday hour until all hours are used – extending service to retirement date.
  • Hourly-paid staff who retire will have accrued and unused Sick Leave tied to credited years of service for the ERP.
Retirement: Monthly-Salaried Staff 100% None 100% of Accrued and Unused
  • Staff member is paid in a lump sum at the current rate of pay, or
  • Receives 100% of current base rate of pay/benefits for each Vacation and Discretionary Holiday hour until all hours are used – extending service to retirement date.
Layoff 100% None 100% of Accrued and Unused Accrued and unused time-off pay will not be provided in a lump sum payment.

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