Skip to main content
  • Duke@Work
  • About HR
  • Managers
Home

Human Resources

Search form

  • Careers
    • Search/Apply for Jobs
    • Frequently Asked Questions
    • Duke Temporary Service (DTS)
    • About Duke
    • Job Descriptions
    • Affirmative Action & Nondiscrimination
  • Benefits
    • Medical, Dental, & Vision Benefits
    • Reimbursement Accounts
    • Employee Discounts
    • Retirement
    • Time Away From Duke
    • Educational Benefits
    • Family-Friendly Benefits
    • Financial Security Benefits
    • Benefits Unique to Duke
    • Employee Appreciation
    • Benefits Enrollment
    • Summary Plan Descriptions & Required Notices
  • Health & Wellness
    • Get Moving Challenge
    • LIVE FOR LIFE
    • Health Assessments
    • Farmers Market
    • Mobile Farmers Market
    • Duke Fitness Club
    • Run/Walk Club
    • Exercise & Fitness
    • Mental Health & Stress
    • Webinars
    • Personal Assistance Service (PAS)
    • Health Coaching Programs
    • Nutrition Programs
    • Tobacco Cessation
    • DukeWELL
    • Employee Occupational Health & Wellness (EOHW)
    • Workers' Compensation
  • Compensation
    • Pay Statements
    • Pay Schedules & Forms
    • Pay Ranges & Job Classifications
    • Overtime Changes
  • Training
    • Learning Management System
    • Professional Development Course Offerings
    • Special Development Programs
    • Career Resource Center
    • Consulting & Organization Development
    • Location & Facilities
  • Policies
    • Recruitment, Hiring, & Transferring
    • Diversity & Institutional Equity
    • Workplace Expectations & Guidelines
    • Staff Development
    • Benefits
    • Pay Administration
    • Payroll
    • Time Away From Duke
    • Workplace Health & Safety
    • International
    • Definitions
  • Forms
    • Benefits Forms
    • Manager Forms

You are here

  • Home
  • Policies
  • Recruitment, Hiring, & Transferring
  • Reference & Background Checks

Reference & Background Checks Policy

Policy Information

Policy Number: 02.09
Issued Date: 07/01/2006
Revised Date: 11/01/2018

Related Links

  • Recruitment and Hiring
  • Transfers and Promotions
  • Pre-Placement Health Review
  • Pre-Placement Substance Abuse Screening

Policy Statement

A job candidate's offer of employment is contingent upon proper completion of Duke's online application, satisfactory reference checks, and satisfactory pre-employment qualifications - including background checks, governmental sanction checks and required health and drug screens. The hiring supervisor is ultimately responsible for verification of the finalist's work background, attendance, performance, credentials, and health and drug screenings (where required). Duke Human Resources is responsible for conducting the criminal history, government sanctions, and motor vehicle checks (when required) at the offer stage for each finalist who has been recommended for hire.

Policy Details

Background Checks

All finalists who have been recommended for hire will undergo criminal conviction review and government sanction checks. Duke Human Resources will conduct the criminal record and government sanctions checks at the offer (contingent) stage for each finalist who has been recommended for hire. As a condition of employment, the finalist is required to complete a form that authorizes Duke to have a criminal conviction investigation performed.

Conviction(s) revealed through the background check may not necessarily result in a bar to employment. All convictions are evaluated on a case-by-case basis, considering the nature and gravity of the conviction, time elapsed since the conviction, and job-relatedness.

Policies

  • Recruitment, Hiring, & Transferring
    • Recruitment & Hiring
    • Transfers & Promotions
    • Eligibility for Rehire
    • Employment Status & Eligibility
    • Nepotism (Hiring of Relatives)
    • Trial Period
    • Orientation & Evaluation Period
    • Continuous Service Date
    • Reference & Background Checks
    • Retention of Search & Selection Records
    • Temporary Employment
    • Volunteer & Unpaid Intern Policy Guidelines
  • Diversity & Institutional Equity
    • Equal Employment Opportunity & Affirmative Action
    • Americans with Disabilities Act
    • Consensual Relationships
    • Harassment & Discrimination
  • Workplace Expectations & Guidelines
    • Standards of Conduct
    • Dispute Resolution Process
    • Leaving Duke: Voluntary and Involuntary
    • Reduction-in-Force
    • Workplace Attire
    • Severe Weather & Emergency Conditions
    • Personnel File Access
    • Duke Identification
    • Use of Computing & Electronic Resources
    • Conflict of Interest or Commitment
    • Confidentiality
    • Protected Health Information and Patient Privacy
    • Integrity in Action - Duke Health Compliance Program Code of Conduct
    • Non-Solicitation
    • Arrest or Conviction
    • Minors in Duke University Programs
    • Sexual Misconduct
  • Staff Development
    • Professional Development Opportunities
  • Benefits
    • Eligibility for Benefits
    • Enrolling & Making Changes in Benefits
    • Survivor's Benefits
    • Benefits in Retirement
  • Pay Administration
    • Pay Administration
    • University Pay Structure & Processes
    • Health System Pay Structure & Processes
    • Hours Worked
    • Zero Rate of Pay Employment Status
  • Payroll
    • Recording, Reporting & Payment of Work Time
    • Taxability of Awards & Gifts
  • Time Away From Duke
    • Maintenance of Time Off Records
    • Availability for Work
    • Corrective Action
    • Vacation for University Staff
    • Holidays for University Staff
    • Sick Leave for University Staff
    • Bereavement/Funeral Leave
    • Payout of Accrued Time (University)
    • DUHS: Paid Time Off
    • Payout of Accrued Time Upon Leaving DUHS
    • Transferring Between University & DUHS
    • Jury Duty
    • Voting
    • Kiel Memorial Voluntary Vacation/PTO Donation Program
    • Leaves of Absence
      • Family Medical Leave Policy
      • Military Leave Policy
      • Personal Leave Policy
    • Leave for Parent Involvement in Schools
    • Paid Parental Leave
  • Workplace Health & Safety
    • Safety
    • Tobacco Use
    • Substance Abuse
    • Disability and Impairment
    • Criminal Drug Conviction
    • Pre-placement Health Reviews
    • Periodic Health Review
    • Pre-placement Substance Abuse Screening
    • Work-Related Injury/Illness
    • Workers Compensation
    • Returning to Work from a Work-Related Injury/Illness
    • Workplace Violence Prevention and Response
    • Prohibited Weapons
    • Building & Facilities Access
  • International
    • Education Allowance
    • Vaccinations / Travel Health Review
    • Travel Documentation
  • Definitions

Human Resources

Duke Human Resources
705 Broad St. Box 90496
Durham, NC 27705
Phone: (919) 684-5600
Have questions?

Follow Us
  • Facebook
  • Twitter
  • Linkedin
  • Youtube
Duke University
  • Duke University
  • Working@Duke