Policy Number: 04.18
Effective Date: 01/17/2013
Please review the safety policy and animal use guidelines required by the Duke University Safety Committee and the Institutional Animal Care and Use Committee to minimize potential exposures of minors to hazardous materials and/or animals.
Purpose and Scope of Policy
This statement sets forth Duke University's policy regarding children between the ages of 14 and 18 (Minors) who participate in activities, whether as volunteers, interns, or other status, within School of Medicine and Campus schools' laboratories. The University expects all faculty to adhere to and act in accordance with this policy. Failure to comply with the requirements set forth in this policy may lead to disciplinary action.
This policy affects all laboratories within the University. This policy does not apply to enrolled Duke students who are Minors.
Application of this Policy
Execute Written Agreement(s)
In all University laboratories, the Minor, the Minor's Parent, and the Principal Investigator of the Laboratory shall execute a Participation Agreement.
All adults should be positive role models for Minors in the laboratory setting, and should act in a caring, honest, respectful and responsible manner that is consistent with the mission of the University. The Principal Investigator of any laboratory allowing minors to participate in their activities must establish these expectations for themselves and for the other adults in their laboratory to avoid behaviors that could cause harm or be misinterpreted:
- Do not engage in any sexual activity, make sexual comments, tell sexual jokes, or share sexually explicit material (or assist in any way to provide access to such material) with Minors.
- Do not be alone with a single Minor. If one on one interaction is required, meet in open, well illuminated spaces or rooms with windows observable by other adults from the laboratory.
- Do not meet with Minors outside of established times for laboratory activities. Any exceptions require written parental permission and must include more than one adult from the laboratory.
- Do not invite Minors to your home. Any exceptions require written permission from a parent/guardian.
- Do not engage or allow Minors to engage you in romantic or sexual conversations, or other issues of a personal nature, unless required in the role of supervisor or advisor.
- Do not engage or communicate with Minors through email, text messages, social networking websites, internet chat rooms, or other forms of social media at any time except and unless there is a clear educational purpose and the content of the communication is consistent with the mission of the University.
- Do not touch Minors in a manner that a reasonable person could interpret as inappropriate. Touching should generally only be in the open and in response to the Minor's needs, for a purpose that is consistent with the University's mission and culture, and/or for a clear educational, developmental, or health related (i.e., treatment of an injury) purpose. Any resistance from the Minor should be respected.
- Do not engage in any abusive conduct of any kind toward, or in the presence of, a Minor, including but not limited to verbal abuse, striking, hitting, punching, poking, spanking, or restraining. If restraint is necessary to protect a Minor from harm, all incidents must be documented and disclosed to the Vice Dean for Basic Science in the School of Medicine and the Vice Provost for Research for all othe campus laboratories and the Minor's parent/guardian.
- Do not use, possess or be under the influence of alcohol or illegal drugs while on duty or when responsible for a Minor's welfare.
- When transporting Minors, more than one adult from the University must be present in the vehicle, except when multiple Minors will be in the vehicle at all times through the transportation.. Avoid using personal vehicles if possible.
- Possession of or use of any type of weapon or explosive device is prohibited.
Report Allegation(s) of Inappropriate Behavior
“If you see something, say something”. Every member of the University community (Member) has an obligation to report immediately instances or suspected instances of the abuse of or inappropriate interactions with Minors to Duke University Police and to the Vice Dean for Basic Science in the School of Medicine or the Vice Provost for Research for all other campus laboratories. This includes information about suspected abuse, neglect, or inadequate care provided by a parent, guardian, or custodian/caretaker. Every Member has a further obligation under North Carolina law to make a report to the director of the department of social services in the county where the Minor resides or is found. Members making a report in good faith will be protected from criminal and civil liability for making the report. Further, it is the policy of the University that no Member making a good faith report of suspected abuse or neglect will be retaliated against in the terms and conditions of employment or educational program.