Skip to main content
  • Duke@Work
  • About HR
  • Managers
Home

Human Resources

Search form

  • Careers
    • Search/Apply for Jobs
    • Frequently Asked Questions
    • Duke Temporary Service (DTS)
    • About Duke
    • Job Descriptions
    • Affirmative Action & Nondiscrimination
  • Benefits
    • Medical, Dental, & Vision Benefits
    • Reimbursement Accounts
    • Employee Discounts
    • Retirement
    • Time Away From Duke
    • Educational Benefits
    • Family-Friendly Benefits
    • Financial Security Benefits
    • Benefits Unique to Duke
    • Employee Appreciation
    • Benefits Enrollment
    • Summary Plan Descriptions & Required Notices
  • Health & Wellness
    • Get Moving Challenge
    • LIVE FOR LIFE
    • Health Assessments
    • Farmers Market
    • Mobile Farmers Market
    • Duke Fitness Club
    • Run/Walk Club
    • Exercise & Fitness
    • Mental Health & Stress
    • Webinars
    • Personal Assistance Service (PAS)
    • Health Coaching Programs
    • Nutrition Programs
    • Tobacco Cessation
    • DukeWELL
    • Employee Occupational Health & Wellness (EOHW)
    • Workers' Compensation
  • Compensation
    • Pay Statements
    • Pay Schedules & Forms
    • Pay Ranges & Job Classifications
    • Overtime Changes
  • Training
    • Learning Management System
    • Professional Development Course Offerings
    • Special Development Programs
    • Career Resource Center
    • Consulting & Organization Development
    • Location & Facilities
  • Policies
    • Recruitment, Hiring, & Transferring
    • Diversity & Institutional Equity
    • Workplace Expectations & Guidelines
    • Staff Development
    • Benefits
    • Pay Administration
    • Payroll
    • Time Away From Duke
    • Workplace Health & Safety
    • International
    • Definitions
  • Forms
    • Benefits Forms
    • Manager Forms

You are here

  • Home
  • Managers
  • New Staff Orientation

Welcoming Your New or Transferring Employee

Tools & Resources

  • Orientation Sign-Up
  • Required Training & Policy Review
  • Manager Tools & Templates
  • Commuting Options for Staff

Providing a welcoming, supportive and engaging work environment for each new or transferring employee sets the stage for success throughout the employee’s career at Duke. They look to you, their manager, for a clear process to learn the new job and begin contributing quickly to the department and organization. That is why your role is so important in the orientation and onboarding process.

The difference between orientation and onboarding, both of which are important, is explained below:

“Orientation is more administrative in nature and typically involves the completion of new hire paperwork, enrolling new hires in benefit plans, and setting the new employee up on the company’s payroll. Onboarding, however, has more of a long-term focus and is aimed at identifying training needs, setting performance goals, providing on-going feedback, and ensuring the new employee is a positive contributor to your company’s success.” HR 411.com

The information provided in the Manager Resources section is focused around the Five Phases of an Effective Onboarding Program and incorporates elements of the orientation process. These phases are as follows:

  • Pre-Hire Preparation -- From the time of job acceptance to the first day on the job
  • New Hire Introductions – Official welcome of your new or transferring employee
  • New Hire Orientation – Orientation event for ‘Big Duke’ (University or Health System)
  • Department Orientation – Day One through the successful completion of the 90-day orientation and evaluation period (new hires) or trial period (transferring employees)
  • Ongoing Onboarding – 90 days through at least the first year

These sections will provide an overview of each phase as well as suggested activities and timelines, resources and templates available to assist you. Getting a new or transferring employee off to a good start can make a big difference in their feeling welcomed and in their effectiveness and attitude on the job.

Managers

  • Recruitment & Hiring
    • Planning the Recruitment Process
      • Assessing the Job Description
      • Identifying Key Qualifications
    • Developing a Diverse Candidate Pool
      • Benefits of Working at Duke
    • Candidate Review & Selection
      • Preparing for the Interview
      • Checking References
      • Selecting the Final Candidate
      • Background Checks
    • Duke Temporary Service
      • Hire a Temp
      • Aerotek/Actalent and Grace Federal Solutions
      • Process Flow
      • Benefits of DTS
      • Before Assignment
      • Manager's Role
      • DTS Support & Responsibilities
      • Frequently Asked Questions
    • Tools & Templates
    • Advancing Recruitment & Retention Together
    • SuccessFactors: Support Resources
      • Overview Session Registration
      • Q&A for Hiring Manager Teams
  • New Staff Orientation
    • Pre-hire Preparation
    • New Hire Introductions
    • New Hire Orientation
    • Department Orientation
    • Ongoing Onboarding
    • Required Training & Policy Review
    • Tools & Templates
  • Benefits
  • Pay Administration
    • Answers to Common Questions About Pay
    • Express Classification
    • Minimum Wage
    • Overtime Implementation
    • University's 2020 Compensation Program
  • Performance Management
    • Pay & Performance (University)
      • Performance Evaluation and Planning
        • Defining Levels of Performance
        • Suggested Professional Development Activities
      • Self-Assessment
      • Manager Toolkit
      • Frequently Asked Questions
    • Pay & Performance (DUHS)
    • Professional Development Plan
      • Development Suggestions
  • Managing Staff Time
  • Employee Recognition
    • Monetary Awards & Gifts
    • Approval, Funding, Payment
    • Recognizing the Retirement of Staff Members
    • Examples of Recognition
  • Workplace Health & Safety
    • Worker's Compensation Manager Information
      • When Accidents Happen
      • If Unable to Work
      • Returning to Work
  • Departure/Termination
    • Voluntary Separation & Retirements
      • Retirement Gift Guidelines
      • Exit Survey Process
    • Involutary Separation
    • Reduction-in-Force
  • Updates & Memos

Human Resources

Duke Human Resources
705 Broad St. Box 90496
Durham, NC 27705
Phone: (919) 684-5600
Have questions?

Follow Us
  • Facebook
  • Twitter
  • Linkedin
  • Youtube
Duke University
  • Duke University
  • Working@Duke