Skip to main content
  • Duke@Work
  • About HR
  • Managers
Home

Human Resources

Search form

  • Careers
    • Search/Apply for Jobs
    • Frequently Asked Questions
    • Duke Temporary Service (DTS)
    • About Duke & Durham
    • Job Descriptions
    • Affirmative Action & Nondiscrimination
  • Benefits
    • Medical, Dental, & Vision Benefits
    • Reimbursement Accounts
    • Employee Discounts
    • Retirement Plans
    • Time Away From Duke
    • Educational Benefits
    • Family-Friendly Benefits
    • Financial Security Benefits
    • Benefits Unique to Duke
    • Employee Appreciation
    • Benefits Enrollment
    • Summary Plan Descriptions
  • Health & Wellness
    • Get Moving Challenge
    • LIVE FOR LIFE
    • Wellness Expo 2017
    • Health Assessments
    • Farmers Market
    • Mobile Farmers Market
    • Duke Fitness Club
    • Run/Walk Club
    • Exercise & Fitness
    • Mental Health & Stress
    • Personal Assistance Service (PAS)
    • Health Coaching Programs
    • Nutrition Programs
    • Tobacco Cessation Resources
    • DukeWELL
    • Living Well Newsletter
    • Employee Occupational Health & Wellness (EOHW)
    • Workers' Compensation
  • Compensation
    • Pay Statements
    • Pay Schedules & Forms
    • Take Home Pay Calculator
    • Pay Ranges & Job Classifications
    • Overtime Changes
  • Training
    • Learning Management System
    • Course Offerings
    • Special Development Programs
    • Career Resource Center
    • Consulting & Organization Development
    • Location & Facilities
  • Policies
    • Recruitment, Hiring, & Transferring
    • Diversity & Institutional Equity
    • Workplace Expectations & Guidelines
    • Staff Development
    • Benefits
    • Pay Administration
    • Payroll
    • Time Away From Duke
    • Workplace Health & Safety
    • International
    • Definitions
  • Forms
    • Benefits Forms
    • Manager Forms

You are here

  • Home
  • Benefits
  • Retirement Plans
  • Enroll or Make Changes
  • Enroll in Your Duke Retirement Plan

Enroll in Your Duke Retirement Plan

Duke offers two types of retirement plans. Eligibility for participation is determined by whether you are paid biweekly or monthly. Both plans provide a comparable retirement income.

How to Enroll in the Employees' Retirement Plan (ERP)

Eligible biweekly paid employees do not need to enroll in the Employees' Retirement Plan (ERP). Participation begins automatically after certain conditions are met. Click here for more information.

Biweekly paid employees may supplement the retirement savings by making voluntary contributions in the Faculty and Staff Retirement Plan.

How to Enroll in Your Duke 403(b) Retirement Plan

Your 403(b) plan enables you to make voluntary contributions to your retirement on a pre-tax basis, Roth after-tax basis, or a combination of both. Enrolling is an easy two-step process.

Before you decide to enroll in the plan, you only need to make a few key decisions.

Choosing How Much to Contribute

You make your voluntary contributions as a payroll deduction. You can change the amount once per pay period.

  • You may start contributing as low as 1% of salary per pay period up to 80% of salary per pay period.
  • The maximum contribution allowed by the IRS is $18,000 in 2017. If you are 50 or older at any time during 2017, you may contribute an additional $6,000 for a total of $24,000. If you have more than 15 years of service at Duke, you may be eligible to contribute up to an additional $3,000. The limit reflects your total 403(b) contributions, whether pre-tax, Roth after-tax or a combination. Please contact the benefits office at (919)684-5600 to find out if you qualify for this additional catch up provision.
  • If you would like to contribute your maximum IRS limit on a pre-tax basis, you may enroll in the automated maximum program. This program will calculate your maximum contribution for the year and at the beginning of each year will adjust your deduction amount to reach that maximum limit.

Choosing Your Retirement Investment Carrier

Duke offers a choice of several different investment carriers for the 403(b) retirement plan. Each company offers a full range of investment options, providing you with the opportunity to build a diversified investment portfolio without having to spread your investments over multiple investment carriers. All investment carriers participate in Duke's tiered approach to investing.

Choosing Which Funds to Invest In

It is up to you to determine the right mix of investments that meets your needs. Duke offers a tiered approach to investing, based on how hands-on you want to be with your investments. This makes it easier to navigate through the investment options of Duke's 403(b) plans. Duke actively monitors funds in Tier 1 and Tier 2. Funds in Tier 3 are available for employees to invest in, but not monitored by Duke. Please review the Investment Performance and Fee Disclosure Summary information before making your investment selections.

TWO STEP PROCESS FOR ENROLLMENT

Once you know how much and where you plan to contribute, it is a simple two-step process to enroll.

  1. Set up your payroll deduction as either pre-tax, Roth after-tax, or a combination of both and designate your investment carrier(s)
    • You can do this online through the Duke Retirement Manager OR
    • You can do this with a paper form (download the retirement contribution form PDF or pick up a form at Human Resources) . Send the form to the Human Resources office by mail or fax:
      Duke Benefits, 705 Broad Street, Box 90502, Durham, NC 27708
      Fax: (919) 681-8774
      Phone: (919) 684-5600
  2. Register with the investment carrier(s) you have chosen to select your investment options and designate your beneficiary(ies).
    • You can do this online through the investment carrier website:
      • Fidelity
      • TIAA
      • VALIC
      • Vanguard
    • You can download PDFs of the enrollment applications for each investment carrier online or pick up a form at Human Resources.
    • Review the Investment Performance and Fee Disclosure Summary information before making your investment selections.

Benefits

  • Medical, Dental, & Vision Benefits
    • Medical Insurance
      • Plan Comparison (2018)
      • Premiums (2018)
      • Questions to Ask
      • HMO Plans
      • PPO Plans
      • Medical Benefits Abroad
      • Retiree Health Insurance
        • Duke Plus
        • Early Retiree Health Plans
      • Health Management Programs
      • Infertility Benefits
      • Bariatric Surgery
      • 1095-C Tax Form
    • Dental Insurance
      • Plan Comparison (2018)
      • Premiums (2018)
    • Vision Insurance
      • Plan Chart (2018)
      • Premiums (2018)
      • How to Use the Plan
    • Pharmacy Benefits
      • Covered Drugs
      • Frequently Asked Questions
      • Retail Pharmacy Vaccinations
    • Mental Health & Substance Abuse Benefits
      • Providers
      • Treatment of Autism Spectrum Disorder
    • Enroll/Make Changes
    • Coverage & Eligibility
    • Find a Network Provider
    • Privacy Practices
    • Required Notices
    • Dependent Eligibility
  • Reimbursement Accounts
    • Your Personal Account
    • Health Care Account
      • How to File a Claim
      • How to Manage Your Account
      • Health Care Card
      • Eligible & Ineligible Expenses
      • Orthodontia
      • IRS Rules
      • Frequently Asked Questions
      • IIAS-Compliant Merchants
    • Dependent Care Account
      • How to File a Claim
      • What's Covered?
      • Managing Your Account
      • IRS Rules
    • How the Plan Works
    • EZ Receipts Mobile App
    • Appeal a Denied Claim
    • When Participation Ends
    • Legal Information
  • Employee Discounts
    • Vendor Information
  • Retirement Plans
    • Retirement Plan Redesign
      • New Investment Lineup
        • Self-Directed Brokerage Account (BrokerageLink®)
      • Your Options for Future Contributions and Account Balances
      • Mapping Strategy
      • Key Dates
      • Frequently Asked Questions
        • Retirees, Former Employees, and Other Participants
        • Fidelity Participants
        • TIAA Participants
        • VALIC Participants
        • Vanguard Participants
    • Retirement Manager
    • About Duke's Plans
      • Employees' Retirement Plan (Non-Exempt)
      • Faculty/Staff Retirement Plan (Non-Exempt)
      • Faculty/Staff Retirement Plan (Exempt)
        • Duke's Contribution
        • Service Requirement Waiver
      • 457(b) Deferred Compensation Plan
    • Enroll or Make Changes
      • Enroll in Your Duke Retirement Plan
      • Making Changes
      • Roth 403(b) Contributions
      • Vesting of Duke's Contribution
      • Transfer Funds
      • Request a Withdrawal or Loan
    • Tiered Investment Choices
      • Target Date Funds
      • Your Default Investment Options
    • Investment Carriers
    • Investment Performance
    • Retirement Planning Guide
    • Frequently Asked Questions
    • Retirement Enrollment Seminars
    • Additional Resources
  • Time Away From Duke
    • Holidays, Vacation & Sick Time (University)
      • Holiday Schedule (2018)
    • Paid Time Off (DUHS)
      • How it Works
      • Time & Attendance
      • Swipe & Go
      • Policies
      • Banks
      • Frequently Asked Questions
      • Glossary
    • Leaves of Absence
      • Employee Family Medical Leave (University)
      • Family Member's Medical Leave (University)
      • Employee/Family Member Medical Leave (Health System)
      • Care for Injured Service Member (FMLA)
      • Qualifying Exigency (FMLA)
      • Leaves of Absence: Effects on Benefits
    • Paid Parental Leave
      • Frequently Asked Questions
    • Kiel Memorial Vacation/PTO Donation Program
      • Important Timelines
      • Donations
      • Recipients
      • Frequently Asked Questions
    • Other Work Absences
  • Educational Benefits
    • Employee Tuition Assistance
      • Eligibility
      • How to Apply
      • Reimbursement
      • Departmental/Manager Responsibility
      • Frequently Asked Questions
    • Children's Tuition Grant
      • How to Apply
      • Employee Eligibility
      • Child Eligibility
  • Family-Friendly Benefits
    • Potential Parents
    • Newborn/Prenatal Care
      • Lactation Rooms
    • Child Care & Education
      • Child Care Tuition Subsidy
      • Choosing Child Care
      • Duke Camps
      • Duke Child Care Partnership
      • Duke Children's Campus
        • Part Time Childcare Procedures
        • Wait Pool Registration
      • The Little School at Duke
        • Wait Pool Registration
    • Marriage & Family Counseling
    • Elder Care
    • Flexible Work Options
      • Flextime
      • Telecommuting
      • Compressed Work Schedules
      • Job Sharing
      • Abbreviated Schedule or Part-Time Work
      • 10- and 9-Month Arrangements
      • How to Introduce
      • Guidelines for Success
      • Frequently Asked Questions
  • Financial Security Benefits
    • Financial Fitness Week 2018
    • Plan Comparison
    • Disability Benefits
      • Duke Disability
        • Eligibility
        • When Am I Covered?
        • Filing for Benefits
        • Amount of Coverage
        • Benefits While Disabled
        • Frequently Asked Questions
      • Voluntary Disability
        • Short Term Disability
        • Long Term Disability
        • Choosing Coverage
        • Enrollment
        • Cost
        • Frequently Asked Questions
      • Department Manager & Payroll Representative Info
    • Life Insurance
      • Basic Life Insurance
      • Supplemental Life Insurance
        • Supplemental Life Insurance Rate Table
      • Personal Accident Insurance
        • Eligibility
        • Coverage
        • Benefits
      • Business Travel Assistance
        • Stateside Travel
        • Travel/Accident Insurance
      • Universal Life Insurance
      • Insurance Certificate
      • Post-Retirement Group Term Life Insurance
      • Survivor Benefit
      • Plan Information
      • Your ERISA Rights
    • Long Term Care Insurance
    • Property Insurance
    • Duke Credit Union
  • Benefits Unique to Duke
  • Employee Appreciation
    • Duke Appreciation 2018
      • Duke Dines Out at Local Restaurants
      • Duke Goes Out
    • Diversity Award
    • Presidential Award
    • Teamwork Award
    • Career Service Awards
  • Benefits Enrollment
    • Contact a Plan Provider
    • When Can I Enroll?
    • Life Events Information
      • Getting Married
      • Getting Divorced
      • New Child
      • Death in the Family
      • Leaving Duke
      • Layoff Candidate
    • Same Sex Spousal Equivalent Information
      • Reimbursement Accounts
    • Benefits Payroll Deduction Schedule
  • Summary Plan Descriptions

Human Resources

Duke Human Resources
705 Broad St. Box 90496
Durham, NC 27705
Phone: (919) 684-5600
Have questions?

Follow Us
  • Facebook
  • Twitter
  • Linkedin
  • Youtube
Duke University
  • Duke University
  • Working@Duke