File a Claim
Click here to file a claim for Health Care Reimbursement Account expenses.
Mobile App For Reimbursement Accounts
WageWorks has released a new mobile application that allows smartphone users to take pictures of receipts and upload them to assist with verification of purchases or submission of health care reimbursement claims.
By setting aside pre-tax money from your pay into the Health Care Reimbursement Account, you may later repay yourself for eligible expenses incurred in calendar year that are not covered by insurance. Because your contributions are deducted from your pay before federal income, state income, and Social Security taxes have been withheld, you save on taxes.
Please note: Insurance premiums are not eligible expenses under a reimbursement account plan.
The maximum contribution you can make to your Health Care Reimbursement Account annually is $2,600. The minimum contribution is $130. Your contributions will be deducted pre-tax from your pay. However, if you enroll in the Duke Basic medical plan, the contribution made by Duke, which is described here, is not included in this limit. This $2,600 annual limit is a per person limit. If both you and your spouse are Duke employees, each of you may contribute up to $2,600 to a health care reimbursement account annually.
You can use your Health Care Reimbursement Account to pay for health care expenses incurred by the following people (per the IRS rules effective 01/01/05) even if they are not covered by your employer's health plan:
- Your spouse (but not your same-sex partner, according to federal law)
- Your qualifying child* (including children up to age 26, whether married or unmarried)
- Your qualifying relative*
*Special rules allow a dependent to be eligible for this plan even when that dependent does not qualify to be claimed as your tax dependent on your tax return form. For more information, go to www.wageworks.com/forms/hcdependents.pdf and contact your personal tax advisor.
Please note: If your spouse is enrolled in a Health Savings Account (HSA), you are not eligible to participate in a Health Care Reimbursement Account.
Any dependent you claim on your federal income tax return - your spouse, your legally married same-sex partner, your unmarried children, and even a dependent parent - is a dependent under the Health Care Reimbursement Account. This means you may submit eligible expenses for reimbursement for these individuals. If your spouse is enrolled in a Health Savings Account (HSA), you are not eligible to participate in a Health Care Reimbursement Account.
Health Care Card
The Health Care Card, administered through WageWorks®, pays for many eligible health care expenses at the point of sale using funds from an employee's health care reimbursement account. That means less hassle and less paperwork. Please note: You can only use the Health Care Card in the plan year of the incurred expense.
Duke Basic HMO
Duke will make a contribution to Duke Basic plan participants' Health Care Reimbursement Accounts based on the level of coverage selected:
- $200 for Individual
- $300 for Employee/Child
- $400 for Employee/Children
- $400 for Employee/Spouse or Employee/Same-Sex Partner
- $500 for Family (includes Spouse)
It can take up to 60 days for the Duke Basic contribution to be posted to your Health Care Reimbursement Account.
Please Note: Additional contributions will not be made if dependents are added during the plan year. Also, if your spouse is enrolled in a Health Savings Account (HSA), please contact the HRIC at (919) 684-5600 before enrolling in Duke Basic.
Estimate your expenses carefully when deciding how much you want to contribute for the plan year (Jan 1 - Dec. 31). You may submit your eligible claims for services received during the plan year (Jan. 1-Dec. 31) until April 15 of the following year. Any remaining balance over $500 left in your account from the prior plan year after December 31 will be forfeited according to federal tax law. You can carry over up to $500 of an unused balance into the next plan year.
Since January 2011, a new category of “adult child” has been added as an eligible individual under the health care reimbursement account. Eligible expenses incurred for your adult child up to their 26th birthday will be reimbursable under your health care reimbursement account. The adult child does not have to live with you and may be married or unmarried.
Please see Making Changes During the Year for information on mid-year status changes and how they may affect your eligibility to participate in the plans and receive reimbursement for expenses.