Policy Details

• Employment Status and Eligibility Chart
• Definitions

Employment Status and Eligibility Chart

Click here to view the Employment Status and Eligibility Chart (PDF Format)

Employment Status Definitions

Regular Staff Member with Full-Time Work Schedule

Hired to regularly established classifications for a period in excess of nine months who is regularly scheduled to work 40 hours a week. This category also includes a staff member who has been promoted or has transferred to a different position and is engaged in the 90-day Trial Period.

Regular Staff Member with Abbreviated Work Schedule

Hired in regularly established classifications for a period of at least 9 months or the academic year that is regularly scheduled to work at least 20 hours per week but less than 40 hours per week. This category also includes a staff member who has been promoted or has transferred to a different position and is engaged in the 90-day Trial Period.

Regular Staff Member with Part-Time Work Schedule

Hired to regularly established classifications that is regularly scheduled to work less than 20 hours per week. This category also includes a staff member who has been promoted or has transferred to a different position and is engaged in the 90-day Trial Period.

Bargaining Unit Staff Member

Hired to work in positions (job families 19 and 21) that are covered by a bargaining unit agreement.

Staff Member in the Orientation and Evaluation Period

A newly hired staff member (hourly-paid or monthly-salaried) who is in the first 90-calendar days of employment

Duke Temporary Staff Member

Hired through Duke Temporary Service for a period not to exceed 999 hours per rolling calendar year on a single assignment

Staff Member on Leave of Absence

Eligible staff member with an extended period of paid or unpaid time off from work for health, personal, educational or military reasons

Duke Student: Graduate

Whose primary function is that of enrollment in a full-time graduate degree program at Duke, and employment at Duke is secondary to such a primary undertaking.

• Registration for a minimum of three (3) courses or nine (9) units constitutes a full-time program.

Duke Student: Undergraduate

Whose primary function is that of enrollment in a full-time undergraduate degree program at Duke, and employment at Duke is secondary to such a primary undertaking, are defined as Duke Student Staff.

• Registration for a minimum of three (3) courses or nine (9) units constitutes a full-time program.

Staff Member Who is a Minor

North Carolina Child Labor Law requires minors, 16 years of age or less than 18 years of age, to obtain an employment certificate from the county Director of Social Services prior to beginning work.

• The minor must submit the certificate to the Recruitment or Human Resources Office when being processed for employment.
• The certificate must be retained in the minor's personnel folder throughout the employment period.
• Upon termination the certificate will be returned to the minor for his/her use in any subsequent employment.

The hiring department must check with the recruiter for information on acceptable work hours, positions, and working conditions.

Consultants or Independent Contractors

Individuals who are self-employed and who offer their professional services to the public on a contract or per diem fee basis are not determined to be Duke staff; hence, they are not eligible for any of the benefits or work premiums available at Duke.

Primary Position

The position in which a staff member is principally hired to work.

Secondary Position

The position which the staff member maintains in addition to the position in which the staff member was principally hired.

Working Out of Position