Duke staff may review their department personnel file by scheduling an appointment with his or her supervisor. The supervisor must be in attendance during the file review, and the file is to be viewed only within the office where it is kept. Staff may add letters of recommendation or other materials that they deem to be useful for employment references in their department personnel files. When a staff member transfers from one department to another, the department personnel file should be forwarded to the hiring department. The current department may retain a copy of the department personnel file if desired.