Duke Human Resources
705 Broad Street
Box 90496
Durham, NC 27705
(919) 684-5600
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HR Home >>
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Reimbursement Accounts >>
Health Care Account >>
IRS Rules
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Health Care Reimbursement Account Rules
The following rules are dictated by Internal Revenue Service (IRS) regulations:
- By enrolling in the plan, you authorize your employer to deduct your
election amount from your paycheck on a pre-tax basis.
- Your account can be used to pay for eligible expenses incurred while you
are enrolled during the plan year. Expenses are considered incurred on
the day of service, not when you pay or are billed.
- Your account cannot be used to pay for expenses incurred before or after you
are covered under this plan or for services you plan to receive in the future.
- Your account can only be used to pay for medically necessary and
eligible health care expenses for which you have not and will not seek
reimbursement from any other health plan or source.
- You cannot take a deduction or a tax credit on your tax return form
for any health care expense paid for through this account.
- You are responsible for maintaining documentation (e.g. detailed
receipts) to verify your expenses (the nature of each expense, the
amount and the date incurred). Keep these with your other important
tax papers for the calendar year. You may be requested to submit these
per your monthly statement.
- You will have until April 15, 2008 (your Claim It by date) to get
reimbursed from your account (by filing a
Pay Me Back claim form) for
eligible expenses incurred through December 31, 2007 (your Spend It by
date). Both dates are displayed online and on your monthly account
statement and subject to change should you stop participating in this
plan before the end of the plan year.
- Be sure to incur eligible expenses totaling your election amount as of
December 31, 2007 (your Spend it by date). Any balance remaining in
your account after April 15, 2008 (your Claim It by date) cannot be
rolled over or paid out to you and will be forfeited.
- If you want to participate during the next plan year, you will need to reenroll
during the open enrollment period. WageWorks is not allowed to
keep you enrolled or automatically re-enroll you.
- You may be able to enroll, change or cancel your enrollment during the
plan year if you have experienced a qualified change as defined by the
IRS.
- Participation in this plan reduces your taxable income and may affect
other compensation-based benefits such as life, disability and Social
Security.
- Consult a tax advisor if you have any questions regarding your personal
situation.
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