Enroll/Make Changes
Many events in your work or personal life can impact your benefits. Several
of the benefit programs require that you enroll within a specified period of
time. Employees have 30 days from the date of a qualifying life event to enroll
in their health, dental, and reimbursement accounts OR 60 days from their
eligibility date to enroll or make changes to their health, dental, and
reimbursement accounts. Click on any of the links on the left for more
information. Qualifying Life Events: 30 Days
If you experience a qualifying life event you may make changes to some of your Duke benefits within
30 days of the event. Any change you make must be consistent with your qualifying event. For example,
if you marry you may add your new spouse to your Health Care Plan, but you may not enroll in the Dental
Plan if you had not been previously participating.
Qualifying events include, but are not limited to:
- Marriage, divorce, or legal separation,
- Birth or adoption (or placement of adoption) of a child,
- Death of a covered dependent,
- Loss or gain of eligibility for insurance coverage for you or a covered dependent
(coverage must not be a student or individual policy),
- Change in spouse/partner's employment status, including termination or commencement of employment, and
- Change in health insurance eligibility due to a relocation of residence or work place.
- Change in full-time student status
If you experience a qualifying event, you must notify Human Resources at
(919)684-5600 or 705 Broad Street and provide documentation within 30
days of the event to update your benefits selections. You will need to present
documentation, such as a birth, marriage, or death certificate, or divorce
decree.
Newly Eligible: 60 Days
Your first opportunity to enroll in benefits is during your first 60 days of eligibility. For many, the
eligibility date is their date of employment, which is usually the first day at work, or it is the date of
transfer into a benefits eligible position. During this 60 day time period, you should decide on your health*, dental,
and vision insurance and whether to enroll in the reimbursement accounts. If you miss this deadline, then
your next opportunity to enroll or make changes to your health, dental, vision, and reimbursement accounts is during
the annual open enrollment period. The only other time you can make changes to these plans is if you experience
a qualifying life event.
Also, within 60 days of your eligibility date, you need to make decisions on the Long Term Care Insurance,
Supplemental Life Insurance, Voluntary Short-Term Disability Insurance, and Voluntary Long-Term Disability Insurance.
If you miss the deadline, you must provide evidence of insurability to enroll in these plans.
You may enroll in the 403(b) retirement savings plan at anytime. *Note:
Faculty and staff eligible for an employer contribution towards health insurance
will receive it effective for coverage the first of the month after the date of
employment or eligibility.
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